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2015 Water Feasibility RFP Print E-mail

REQUEST   FOR PROPOSALS


Pleasant View City requests proposals from qualified firms for a three point water system analysis, feasibility study and recommendations for connection to a new water source. This is a Qualifications Based Selection (QBS) process and cost is not a factor in the ranking of consultants to provide the services described herein. At the time of this advertisement, no contact shall be made with the City regarding this project other than by email (see below).

BACKGROUND & SCOPE

Pleasant View City has a gravity fed water system that consists of three wells and a spring. A fourth well is scheduled to be brought on-line by the end of 2015. A three point analysis of the City’s source, distribution and storage components of the water system will need to be completed. The feasibility study will include the evaluation of alternatives available to the City to connect to an additional water source from an adjacent water provider. Feasibility of future use and inspection of an existing water tank (currently owned by Bona Vista Water District) shall be performed. Recommendations on preferred alternatives shall be provided.

This study should not, and is not intended to be to the specific level of a Water Capital Facilities Plan, although there may be elements of the study that are incorporated into the City’s next update. The City has a 2009 Water Capital Facilities Plan and a 2009 water model that will be available for the analysis.

The City would prefer a schedule that would complete the study in approximately two months, but understands that the schedule must also permit for time, at key points in the process, for stakeholder/Council input and anticipates a total of three to four months for full completion.

SELECTION PROCESS AND SCHEDULE

The successful firm will be selected through a qualifications based selection process. A selection panel will evaluate each Proposal according to the criteria set forth below. The City will select a firm based on the Proposal received; no formal interviews are planned. However, the City may conduct a due diligence review on the top two or three firms receiving the highest evaluations, which may or may not include formal interviews.

The City expects to select one firm for this project. The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following schedule has been prepared for this project.

                        RFQ advertisement                May 11, 2015

                        Proposal Questions Due         May 28, 2015

                        Proposal Due                        June 4, 2015

                        Notice of Award                      June 23, 2015            

PROPOSAL LETTER REQUIREMENTS

The Proposal (letter of qualifications) shall be no more than ten (10) pages and include the following information:

  1. A brief narrative of the firm’s background and qualifications.
    1. Identify firm’s RFQ point of contact name, phone number and email address
  1. A small bio for key individual(s) working on project.
  1. A table with a maximum of four (4) relevant projects the firm has completed in the past 10 years. The table should include, at a minimum, the following information:
    1. Project name, location, and completion date
    2. Specific Project Description (e.g. scope of work, purpose, etc.)
    3. Project Outcome (if available)
    4. Key individual(s) from firm involved in project
    5. Project reference contact information of client (name, phone number and email address)
  1. Clearly articulate project deliverables and tasks that accomplish the set objectives described in this request.
  1. Project schedule with identified key milestones.

To be included as the only item in a separate pdf document (2 page limit): Cost Proposal with the estimations of the following:  

  1. Total cost of project;
  2. Actual hours of the project;
  3. Hourly rates of involved personnel;
  4. Any additional costs that may be incurred (e.g. updating of water model, etc)

Note: This is a Qualifications Based Selection and cost will not be weighted in the scoring, nor will these figures be distributed to the selection committee or used as a contract amount. Further consideration of costs, however, is likely to occur during the due diligence review of only the highest ranked firm(s).

SELECTION CRITERIA

  • Qualifications of assigned staff and their direct experience with municipal water systems (40% score rating), specifically in regards to the following:
  1. Demonstration of experience in the planning for, analysis, and feasibility of modifications to existing municipal water systems
  2. Demonstration of recommendations from work completed on municipal water systems being implemented
  3. Demonstration of experience with municipal water systems with similar characteristics (and possibly challenges) of Pleasant View City
  4. Demonstration of an overall depth and diversity of work completed on complex municipal water systems
  • Identification of key tasks, milestones and deliverables. (30% score rating)
  1. Key tasks, milestones and deliverables are clearly articulated
  2. Key tasks, milestones and deliverables identified will directly address the City’s needs for the feasibility and recommendations of connection to a new water source
  • Project schedule (25%)
  1. A realistic, but somewhat aggressive project schedule is proposed
  2. Demonstration of adequate staffing for the project to keep to proposed schedule
  • Providing the requested information in prescribed format and overall presentation. (5% score rating)

QUESTIONS

All questions regarding this project are expected to be submitted by email only. The deadline for all questions regarding this RFQ is Thursday, May 28, 2015 at 5:00 PM MST. Please submit all questions and correspondence via email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it . The subject line should state: Water RFP Question. All responses to the inquiries received prior to this date will be distributed to all interested parties via (BCC’d) email.

To be included as an interested party, no later than Thursday, May 28, 2015 at 5:00 PM MST, submit a contact name, firm name, and email address to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .The subject line should state: Water RFP Interested Party

DEADLINE AND SUBMITTAL REQUIREMENTS

The deadline for the receipt of proposal submittals is 5:00pm MST on Thursday, June 4, 2015. Interested firms shall submit the following by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it prior to the deadline:

  • One electronic PDF file of their qualifications (10 page limit) the subject line should state: Water Analysis Proposal
  1. Paper Size shall be 8½ “ x11”
  2. Font size may not be less than 10 point
  • One electronic PDF file of the cost proposal (2 page limit) the subject line should state: Water Analysis Cost Proposal.
  1. Paper Size shall be 8½ “ x11”
  2. Font size may not be less than 10 point

Note: Any additional pages or content not requested will be grounds for disqualifications.

 
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